Virtual Practice Managers for Podiatry Practices
Practical Digital & Systems Support for Modern Podiatry Clinics
Running a podiatry practice today involves far more than clinical care. Booking systems, patient records, compliance, websites, and day‑to‑day processes all need to work smoothly — and when they don’t, they take time away from patients.
A Virtual Practice Manager for Podiatry provides specialist, behind‑the‑scenes support to help you set up, configure, and improve the digital technology and business processes your clinic relies on — without the cost of a full‑time manager.
This service is designed specifically for UK podiatry and healthcare practices, aligning with the practical, no‑nonsense approach of Podiatry Resources.
How We Help Clinics With Their Cliniko System Setup: Some of our Solutions
Accepting Online Bookings or Online Deposits (£125)
Perhaps the single best way to stop no-shows is to secure commitment early. We integrate a secure payment gateway (Stripe) directly into your Cliniko online booking system. By automatically taking a deposit or full payment at the exact moment a patient books, you drastically reduce DNAs—because when a customer has already paid, they show up.
Recommended for your New Patients that book online!
Automatic communication to manage 'Did Not Arrive' Patients (£125)
Stop chasing your no shows manually. We set up an automated, timed follow-up system for you. If a patient is marked as a Did Not Arrive, the system calmly and professionally emails them 24 hours later with your cancellation policy and a directive to pay outstanding fees—taking the emotion and the admin out of enforcing your boundaries
Automatic communication to collect patient reviews after appointments (£125)
You work incredibly hard to deliver first-class treatment, and it shows in the smiles of happy patients leaving your clinic every day. Yet, even when patients are absolutely thrilled with their care, they rarely think to leave a review simply because they aren't prompted to do so. We solve this by setting up post-treatment triggers that automatically text or email your regular patients a thank-you note and a direct link to your Google Business profile—skyrocketing your local SEO and attracting new patients while you sleep.
Cliniko Health Checks and Tune Ups (From £350)
If you’ve been guessing your way through Cliniko, your backend might be adding to your daily workload. We run a full operational audit to clean up your system from front to back.
We streamline your appointment types, optimize your digital intake forms so they automatically populate patient records and fix broken communication templates using dynamic placeholders.
The Complete Cliniko Launch & Set-up (From £695)
Starting fresh, opening a second location, or moving away from paper? We build your entire digital infrastructure from scratch. From practitioner hours and shift mapping to compliant forms and billing items —we hand you a fully operational, smooth-running clinic engine on Day One.
Contact us for more information about how we can help to streamline your clinic operations and reduce your workload today.
What Is a Virtual Practice Manager?
A Virtual Practice Manager (VPM) supports the operational and digital side of your podiatry practice remotely.
Instead of struggling with systems between clinics or in the evenings, you gain access to an experienced professional who understands:
The focus is always on making systems simple, reliable, and fit for purpose.
How We Support Podiatry Practices
Why Use a Virtual Practice Manager?
More Time for Patients
Spend less time dealing with systems and more time delivering care.
Cost‑Effective Expertise
Access experienced support without the overheads of a permanent role.
Better‑Run Clinics
Well‑designed systems mean fewer errors, smoother clinics, and happier teams.
Flexible Support
Help when you need it — from one‑off setup to ongoing improvement.
Peace of Mind
Confidence that your digital systems and processes are being actively looked after.
Who This Service Is For
About Podiatry Resources
Podiatry Resources exists to support podiatrists with practical tools, guidance, and systems that make running a practice easier.
With real‑world experience in clinical practice management, digital systems, and process improvement, this service bridges the gap between technology and the realities of podiatry clinics.
No generic solutions. No unnecessary complexity. Just systems that support good care.
Get Started
Whether you’re setting up a new practice, modernising existing systems, or fixing processes that have grown messy over time, a Virtual Practice Manager can make a real difference.
Arrange an informal discussion or system review to see how your practice could run more smoothly.